Thank you for being a Presenter at our upcoming Conference! This is the information for invited Speakers to help prepare for the program.
ence. Items in RED are Action Items we need your assistance with– we will need these items by the date indicated to properly support your presentation. If you need assistance, contact the AZNHA office (602) 283-3503 or info@aznha.org. On-site, please contact Marie 602-692-5315.
Checklist (Due Dates):
- Jul 21: If you need overnight lodging, please advise by email.
- Aug 1: Promo Videos Due
- Aug 16: Slides/Handouts Due
Conference Details
This is the annual conference of the Arizona In-home Care Association (AZNHA) a not-for-profit member organization and consumer advocate. The conference attendees are business owners and leaders at primarily non-medical in-home care agencies. If you need additional details about the expected audience, please contact us. During plenary sessions all attendees will be together. In the concurrent sessions, attendees will be able to select which session they wish to attend. View the session times here.
Event Date: August 23, 2024
Event Venue: Embassy Suites Scottsdale 5001 N Scottsdale Rd, Scottsdale, AZ 85250 (480) 949-1414 Hotel Website Complimentary Parking available (we suggest backing near the conference center which may be accessed off Chapparal). Registration check-in will be in the Silverman Foyer adjacent to the ballroom. Please check in with AZNHA Staff at the Event Desk to receive a name badge.
Sound/Tech Check: Available 15-30 minutes before the start of the session; if you need additional time, please advise.
Audio-Visual (AV)
Standard Room Set: All presenters will have a microphone, laptop computer, slide advancer and LCD projector available for use in the room. If you need anything beyond this (or have video/sound in your presentation), email your request to info@aznha.org by Aug 1 (we will confirm what we are able to provide).
Slides/Presentation (PowerPoint): Please send your slides via file share by August 16.
We do not have a specific template or wording that you will need to use; however, please format your slides in widescreen (16:9). If you have a sound, video or live internet component to your presentation, please advise us – and plan to have the music/video embedded and available as a separate file.
Note: you will be working from a show computer with your presentation sequenced in with other slides. Please send your slides as a PowerPoint so they can be inserted into our show deck (single slide show with all the presentations) loaded on a computer (laptop) that will be on the lectern in the room. If you work from Keynote or Prezi, please advise.
Handouts: Please send your handouts via email by August 16.
We will convert your presentation into PDF handouts (2 slides per page) preserving any copyright marks (or adding a copyright with your name on each page). Handouts beyond slides are encouraged, especially those that are models, samples, etc. Handouts will be made available to participants to download a few days prior to the conference through both our website and our mobile event app and will remain available after the conference.
Slides as Handouts: You may send your PowerPoint and we will create the handouts – or – if you prefer to provide as a PDF, please place 2 slides on a page (greyscale color).
Printed Handouts: If you have a 1-page handout/worksheet that you would like to have printed for the attendees ahead of the time, please email the master to info@aznha.org by the above deadline.
If we do not receive your handouts by this date we will assume you do not have any or will be making the copies at your own expense – we will not be making any copies on-site. We appreciate your assistance in keeping our costs to a minimum and preserving the impact of our event on the environment.
Good to Know
Room Layout: The Plenary Session Room will be set in rounds. There will be a stage with a lectern and a table. The concurrent sessions will be set in theatre-style (no tables).
Weather: The metro Phoenix area can be quite warm in August with average highs of 105F and lows of 80F with very low humidity (20%) except for when there is a monsoon (brief, hard rain) which typically occurs after the sun has set.
Attire: The suggested dress for the Conference Attendees is Business Casual; however, we recommend that Presenters dress according to what is “customary” for the type of presentation they give most often (clothing with a company logo is permitted on-stage). Please consult with the Conference Director if you have questions. Please note that in Arizona in the summer it can be quite warm (100+F); however, inside buildings air-conditioning can make it quite cold – we recommend dressing in layers.
Parking: Complimentary Parking is available on-site at the venue.
